Privacy Notice – U.S. Job Applicants

General Assembly (as defined below) is providing you with this Job Applicant Privacy Notice (“Notice”) to inform you about: 

1. The categories of personal information (as defined below) that General Assembly collects about applicants.

2. The purposes for which General Assembly uses that personal information.

Definitions: For purposes of this notice: 

1. “General Assembly” or “company” means General Assembly Space, Inc., a Delaware corporation, General Assembly Space, Limited, a United Kingdom limited company, General Assembly Limited, a Hong Kong limited company, General Assembly Australia Pty Ltd., an Australian proprietary limited company, General Assembly Space Academy Pte. Ltd, a Singapore private limited company, General Assembly Space Inc., an Ontario corporation, Bitmaker Labs Inc., an Ontario corporation, General Assembly France SAS, a French corporation, General Assembly For Education LLC, a Saudi Arabian limited liability company, and any parent, subsidiary, or affiliate of any of the foregoing. 

2. “Personal information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked — directly or indirectly — with a natural person. 

The categories of personal information that the company may collect, and the purposes for which that personal information may be used, include the following: 

1.1 Personal information collected: The company may collect identifiers and professional or employment-related information, when applicable, including the following: 

Identifiers: Legal name, nickname or alias, postal address, telephone number, email address, signature, online identifier, Internet Protocol address, driver’s license number or state identification card number, and passport number. 

Professional or employment-related information: Evaluations, membership in professional organizations, professional certifications, employment history, LinkedIn profile information, and resumes.

1.2 Purposes of use: 

Recruiting

To evaluate applicants’ qualifications for employment with the company. To communicate with applicants. For diversity and inclusion purposes. To arrange and manage company-sponsored events. To create a talent pool for future job openings. For record-keeping purposes.

To demonstrate applicants’ agreement to, or acceptance of, documents presented to them (e.g., acknowledgement of employment application or offer letter). To evaluate and improve the recruiting process.

Monitoring, Security, and Compliance

To monitor use of company information systems and other electronic resources. To conduct internal audits. To conduct internal investigations. To protect the safety and security of the company’s facilities.

In addition to the categories of personal information listed in “Identifiers” above, the company may also collect the categories of personal information listed in Cal. Civ. Code §1798.80(e) as follows, for the purposes listed below: 

• Photograph and physical description: For security and internal identification purposes.
   

• Medical information: (a) For occupational health surveillance; (b) for occupational health and safety compliance and record-keeping; (c) to conduct fitness-for-duty examinations; and (d) to respond to an applicant’s medical emergency.

The company collects personal information regarding characteristics of protected classifications on a purely voluntary basis, except where collection is required by law, and uses the information only in compliance with applicable laws and regulations. 

The company may collect information about race, ethnicity, age, national origin, disability, sex, and veteran status as necessary to comply with legal obligations, including, but not limited to, the reporting requirements of the federal Equal Employment Opportunity Act, the federal Office of Contracting Compliance Programs (applicable to government contractors), and California’s Fair Employment and Housing Act, and for purposes of diversity analytics. 

The company also uses this personal information for the following purposes: (a) With respect to disability and/or medical condition, as necessary to comply with applicable law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification. 

4.1 Personal information collected: The company may collect commercial information related solely to an individual’s capacity as a job applicant, including: records of personal property; products or services purchased, obtained, or considered; or other purchasing or consuming histories or tendencies. 

4.2 Purposes of use: Reimbursement of travel expenses related to the job interview or application process. 

5.1 Personal information collected: The company may collect information about applicants’ use of the internet or other similar network activity when connected to the company network, including, but not limited to: browsing history, search history, authentication and activity on the company's electronic resources, and information regarding an applicants’ interaction with websites, applications, or advertisements, and publicly available social media activity. 

5.2 Purposes of use: To monitor use of the company's information systems and other electronic resources or information systems; to conduct internal audits; to conduct internal investigations; and to protect the safety and security of the company’s facilities.

6.1 Personal information collected: The company may collect geolocation data, including: (a) Information that can be used to determine an electronic device’s physical location if the device is on the company network; and (b) information that can be used to determine an applicant’s physical location, for example, through a radio frequency identification (RFID) chip in a security badge. 

6.2 Purposes of use: To confirm that an applicant has arrived and left company facilities when scheduled; to manage applicant-related emergencies; to monitor the safety of the applicant; and to protect the safety and security of the company’s facilities. 

7.1 Personal information collected: The company may collect sensory or surveillance data, including: Audio/visual recordings of interviews and footage from video surveillance cameras. 

7.2 Purposes of use: To protect the safety and security of the company’s facilities and personnel through video surveillance; to evaluate the applicant’s suitability for employment; to monitor compliance with company policies; and to provide training. 

8.1 Personal information collected: The company may — directly or through a third party — collect background screening information, including results of the following types of background screening: criminal history, sex offender registration, motor vehicle records, credit history, employment history, drug testing, and educational history. 

8.2 Purposes of use: To evaluate applicants’ qualifications for employment with the company. 

The company also may use applicants’ personal information to facilitate administrative functions and information technology operations and for legal reasons and corporate transactions. These functions include, but are not limited to, the following: 

• To manage and operate information technology and communications systems, risk management and insurance functions, budgeting, financial management and reporting, and strategic planning. 

• To manage litigation involving the company and other legal disputes and inquiries and to meet legal and regulatory requirements. 

• In connection with a corporate transaction, sale, or assignment of assets, merger, divestiture, or other changes of control, or financial status of the company or any of its subsidiaries or affiliates. 

• To manage licenses, permits, and authorizations applicable to the company's business operations.